How to Write an Application in Urdu: Format, Example and Typing Tips
Published by Shoaib Ahmed · Updated October 2026
Sooner or later almost everyone has to write an application. A student needs leave from school, an employee asks for time off, a resident writes to an office about a problem, a job seeker applies for a post. In Urdu this is called a darkhwast, and although it is a short piece of writing, people often feel unsure about it: how should it begin, what goes in the subject line, how formal should the language be, and how do you type it neatly? This guide walks through the usual format, gives a sample you can adapt, and ends with tips for typing and printing it so that it looks tidy and respectful.
Why a good application matters
An application is often the first thing a reader knows about you. A clear, polite, well-organised page tells the reader that you respect their time. A crowded page with unclear requests, spelling mistakes and no dates makes the reader work harder, and may make them put it aside. The good news is that the structure is simple, and once you know it, you can write almost any application in a few minutes.
The parts of an Urdu application
- Date. Usually at the top, on one side. It helps the reader record when the request arrived.
- Addressee. Who you are writing to, such as the principal, the manager or the officer in charge. Start with a respectful form like بخدمت جناب.
- Subject (موضوع). One short line saying what the application is about, for example "رخصت کی درخواست" or "ملازمت کے لیے درخواست".
- Salutation. A respectful opening such as جناب عالی.
- Body. The request itself, in two or three short paragraphs: who you are, what you ask, and why.
- Closing. A polite ending and a line thanking the reader.
- Signature block. Your name, your class or job title, and, if needed, a contact detail.
A sample you can adapt
Below is a short leave application in the usual form. The words in square brackets are placeholders; replace them with your own details.
تاریخ: [تاریخ]
بخدمت جناب پرنسپل صاحب،
[ادارے کا نام]۔
موضوع: رخصت کی درخواست
جناب عالی!
گزارش ہے کہ میں [وجہ] کی وجہ سے [تاریخ] سے [تاریخ] تک اسکول حاضر نہیں ہو سکوں گا۔ آپ سے درخواست ہے کہ مجھے اس مدت کی رخصت عطا فرمائیں۔ میں آپ کا شکر گزار رہوں گا۔
آپ کا فرمانبردار شاگرد،
[نام]
[جماعت]
Notice how short it is. The subject says what the page is about, the body gives the reason and the dates, and the ending is polite without being long. You can use the same structure for other situations by changing the addressee, the subject and the body.
Choosing the right tone
Use respectful but simple language. You do not need heavy, old-fashioned phrases to sound polite; a plain sentence with the right courtesy words is better than a long sentence full of formulas that you do not fully understand. Keep sentences short, avoid emotional language, and say clearly what you want. If you are applying for a job, add one or two lines about your qualification and experience, and mention that your documents are attached if they are.
Different kinds of applications
For a leave application, always give the dates and the reason, and say whether you will make up the missed work. For a job application, state the post you are applying for and your main qualifications; keep a separate CV for the details. For a complaint or request to an office, describe the problem once, give the place or reference number if there is one, and ask for a specific action. For an application for a certificate or a fee concession, mention the reason and list the documents you are attaching.
Typing the application in Urdu
If you do not have an Urdu keyboard, you can write the application in our Urdu online editor, which has a virtual keyboard, and copy it into Word. If you wrote the draft in Roman Urdu, the Roman Urdu converter can give you a first version, but names and unusual words must be corrected by hand. Use the Urdu full stop (۔), comma (،) and question mark (؟), and read the finished text aloud to catch mistakes. Our guide on typing Urdu in Microsoft Word shows the settings that keep punctuation on the correct side.
Keeping it the right length
Most applications fit comfortably on one page, and many need only a short paragraph. If a school or office gives a limit, check your length with the word and character counter. A common mistake is to explain too much; the reader wants the request, the reason and the dates, not the whole story.
Formatting and printing
Use one Urdu font and a comfortable size, set the paragraphs to right-to-left, leave a margin on each side and give the lines some breathing room. Put the date and the addressee at the top, the subject on its own line, and your signature at the end with space to sign by hand. If the application will be printed, print one test copy first and read it on paper; our guide to preparing Urdu text for printing covers the details. If you send it by email or messaging app, a PDF keeps the layout and the fonts as you made them.
Mistakes that weaken an application
The most common are a missing date, no subject line, a request that is unclear or hidden in the middle of a long paragraph, spelling mistakes in names and titles, and an ending without any courtesy. Another is writing in a rush and forgetting to sign. Check names and dates twice, because those are the details a reader notices first. If you copy a sample from somewhere, change every detail that belongs to someone else, including names, schools and dates.
A short checklist before you send it
- Date, addressee and subject are present.
- The request, the reason and any dates are clear.
- Language is polite, short and plain.
- Names, titles and spellings are checked.
- Urdu punctuation and right-to-left direction are correct.
- The page is signed, and attachments are mentioned if any.
Courtesy words you can use
A few set phrases make an application sound proper without making it heavy. To open, you can use بخدمت جناب followed by the title, and جناب عالی as the salutation. To introduce the request, گزارش ہے کہ and عرض یہ ہے کہ are common. To ask politely, you can write آپ سے درخواست ہے کہ. To close, شکریہ or میں آپ کا شکر گزار رہوں گا are enough. Use them sparingly; one or two courtesy phrases per paragraph are plenty, and the rest of the sentence should simply say what you mean.
Writing a job application in more detail
For a job application, the first paragraph should name the post and say where you saw the advertisement, if there was one. The second should give your qualification and experience in two or three lines, and the third should say that your documents are attached and that you would be glad to attend an interview. Keep your CV as a separate page, because the application is the cover note, not the full story. Check that the name of the post, the organisation and the dates are spelled exactly as in the advertisement.
Typed, emailed or handwritten
If you send an application by email, put the subject in the email subject line as well, keep the message short and attach the file as a PDF. If you deliver it by hand, bring two copies and ask the office to stamp your copy as proof of delivery. If you write it by hand, use clear writing, leave margins and avoid crossing out. Whichever way you choose, keep a copy for yourself, with the date.
Questions people ask
Should I write by hand or type it?
Follow the rules of the school or office. If they accept typed applications, a neat printout is fine, but still sign by hand.
How long should an application be?
Usually one page, often much less. Say what you need and why, and stop.
Can I copy a sample application?
You can use it as a pattern, but replace all details with your own and make sure it fits your situation.
What if I make a mistake in the printed copy?
Print a corrected copy instead of writing over the mistake, so that the application looks clean.
Closing thoughts
A good application is short, polite and clear. It tells the reader who you are, what you ask and why, and it is easy to read and sign. Learn the seven parts once, keep a sample you can adapt, type it with care and check it before you send it. A page that is written with respect and prepared neatly is far more likely to be read and answered.